Job Description

Job Description:

This work depends on strong coordination between the field and the office. We are seeking a high energy detail-oriented self-starter with 3-5 years of administrative experience and a strong customer service background to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors provide direct administrative support and help ensure the office runs smoothly and efficiently.

This position is on site 5 days a week in Washington DC.

What Youll Do

• Answer and route calls from clients vendors and field crews
  

• Greet visitors subcontractors and deliveries
  

• Handle incoming/outgoing mail packages and job-related documents
  

• Keep job files contracts and office records organized
  

• Manage the CEOs calendar meetings and reminders
  

• Help schedule meetings site visits and occasional travel
  

• Assist with preparing documents reports and emails
  

• Track office and basic job-related supplies; place orders as needed
  

• Coordinate with vendors subcontractors and service providers
  

• Support HR and finance with onboarding paperwork timesheets and filing
  

• Assist project managers with admin tasks (documents coordination follow-ups)
  

• Help keep the office clean organized and running efficiently
  

Qualifications & Skills

• High school diploma or equivalent required; associate degree preferred
  

• Minimum 35 years of administrative office assistant or receptionist experience
  

• Strong organizational and time-management skills
  

• Excellent verbal and written communication skills (Spanish bi-lingual a plus )
  

• Proficiency with Microsoft Office (Outlook Word Excel)
  

• Professional demeanor with strong customer service orientation
  

• Ability to multitask prioritize and work independently
  

Benefits

5 Sick days annually

5 PTO days annually

8 Paid holidays

Medical Dental Vision

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