Job Description

Position Overview: 
Project Solutions is seeking a Technical Writer to join our team.  Project Solutions, Inc. is a project management company, located in Rapid City South Dakota and founded in 2000. This is a Rapid City home office position with normal business hours.  We provide facility operations and construction advisory services to state and federal government agencies across much of the United States.  Our organization is growing, and we believe your career should too! Build your future with Project Solutions, Inc. 

 
The Technical Writer is responsible for developing, writing, and editing clear, well-structured, and compelling proposal content. They will synthesize technical input from subject matter experts into cohesive, compliant, and client-focused submissions. 

• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and instructions. 
• Other duties as assigned 
• Maintain, update, and track proposals using Excel spreadsheets or other tracking tools and CRM systems. 
• Support post-submission tasks such as amendments, clarifications, or final revisions. 
• Update all documentation related to proposals. 
• Conduct research and draft, edit, and format deliverables, reports, and other content as required. 
• Prepare and package final submissions in required formats (PDF, portals, printed copies). 
• Update and design charts, tables, and graphics for proposals. 
• Contribute to proposal graphics development and assist with marketing collateral and website content. 
• Edit documents and technical materials prepared by other staff for clarity, coverage, and consistency. 
• Maintain version control of proposal documents throughout development. 
• Write, revise, and edit drafts of proposal responses, including executive summaries and technical, management, past performance, resume, and pricing sections. 
• Improve proposal-writing processes by evaluating and redesigning templates, boilerplate, and workflows. 
• Develop proposal content and write persuasive text with win themes and differentiators. 
• Gather proposal information by identifying sources and interviewing SMEs to develop accurate and compelling content. 
• Attend strategy meetings to understand win themes and translate them into clear, aligned, and persuasive proposal content. 
• Develop compliance matrices to ensure all requirements are addressed. 

• Supervision Received: Reports to Executive Team leadership and collaborates closely with internal teams and subject matter experts. 
• Supervisory Responsibilities:  none 

Education, Knowledge and Skills:

• Bachelor’s degree in Technical Writing, Marketing, Business Administration, Communications, or a related field, or 
• At least 2 years of experience in proposal writing and/or business development  
• Proficiency with Microsoft Office (Word, PowerPoint, Excel) and PDF tools. 
• Ability to meet multiple deadlines and work in a fast-paced environment. 
• High attention to detail and ability to interpret complex documents. 
• Excellent organizational and time management abilities. 
• Formal proposal certification and training (Shipley, APMP) desired. 
• Familiarity with government procurement terms preferred. 
• Ability to communicate effectively, both orally and in writing. This includes preparing clear and persuasive proposals, editing technical materials, and explaining complex concepts to diverse audiences. 
• The individual must establish and maintain effective working relationships with colleagues, SMEs, and external stakeholders. 
• They must be able to analyze solicitations, interpret requirements, and develop strategies that align with client needs. 
• The ability to solve problems and adapt to changing circumstances is essential. 
• They should exhibit technical skills in document formatting and graphics development and maintain organized proposal files. 
• They must maintain professionalism and confidentiality, demonstrate flexibility in managing multiple priorities, and foster positive working relationships across departments. 
• Possess a valid State-issued Driver’s License for all positions that are required to drive a vehicle for company purposes. 
• Must accept confidentiality as a strict condition of employment. 
• Successfully pass Criminal Background Check 
• Maintain any training and credential requirements as per policy and company contracts. 

  What Does PSI Offer You?

• Three options for medical plans plus dental and vision insurance offerings
• 24/7 healthcare access to telehealth services for your convenience
• HSA
• Company life insurance options for you and your family
• Short-term and long-term disability offerings
• PLUS an $800 monthly allowance is provided to offset your PSI insurance premium costs
• 401(k) with a 4% employer match
• Generous PTO, paid-federal holidays, and sick leave
• Always the opportunity for professional development

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.

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