Job Description

Office Assistant – Bilingual Spanish

Location: Sta Ana, California

Employment Type:Full-time

Salary: 21-21.85$ hourly

Date Posted: 04/29/2026

This is role is located in Santa Ana and is a part time role 20 hours a week. Must be bilingual Spanish,

Salary $21.85hr

Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed.

ESSENTIAL FUNCTIONS AND REQUIREMENTS:

• Answers and directs phone calls and takes messages as appropriate
• Greets visitors and directs to appropriate person
• Prepares outgoing faxes and distributes incoming faxes
• Photocopies a broad range of materials
• Schedules meetings and appointments
• Types routine correspondence and prepares files as assigned
• Maintain and order inventory of order supplies
• May pick-up meals for in-house meetings
• Assists in new hire set-up process for office or program
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• Other duties as assigned or necessary to support the program, office and/or the company
• Any or all of above duties and responsibilities
• Develops and maintains varied tracking reports, contracts and/or agreements
• May write own correspondence and prepares correspondence for management
• Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
• Occasionally assist or handles small office moves (office furniture)
• May handle or assist with billing to clients or MediCal and MediCare.
• Researches and prepares special projects as assigned
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• Other duties as assigned or necessary to support the program, office and/or the company
• Any or all of the above duties and responsibilities
• May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
• Recommends changes to internal office procedures and workflow
• Other duties as assigned or necessary to support the program, office and/or the company

Knowledge, Skills and Experience:

• One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
• Intermediate level PC skills required, specifically excel.
• Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
• Ability to effectively prioritize and manage time

Education or Equivalent Experience

High School Diploma or GED with computer or business courses

• NOW OFFERING DAILY PAY TO OUR EMPLOYEES*

Competitive salaries & benefits

• Paid Vacation Days (1st year 12 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 9 Paid Holidays (includingDay after Thanksgiving)
• Medical, Dental, Vision including a Health Savings Account or FSA
• Health, Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401K

Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

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